Criminal Background Check

You should not begin one of the below in-state or out-of-state processes until you have registered in the licensee gateway AND submitted an application for licensure or reinstatement.

Please click here to review the NCBDN’s CHRI Use Policy regarding how we may use your criminal history report, your rights in this process, as well as our policy regarding discrepancies between your self-reported criminal history and the results returned on your background check.


PLEASE READ BEFORE CONTINUING

You can only use the "In-state/LiveScan" process if you are physically present in North Carolina (and your local fingerprinting agency in NC offers it). Do not use the below "In-state/LiveScan" process if you are physically in a state outside of North Carolina.

If physically outside NC (or your NC agency doesn't offer LiveScan) you MUST use the "Out-of-State Process" listed beneath the in-state process (please scroll down).

If you have verified that none of your local agencies are open for fingerprinting due to the Covid-19 crisis, please contact this office directly via email to seek further guidance on fulfilling this requirement: info@ncbdn.org.


IN-STATE (LiveScan) NORTH CAROLINA APPLICANTS – Live Scan Instructions for Obtaining a Criminal Background Check (CBC):

Step 1: After submission of a new or reinstatement application for licensure, your Licensee Gateway home page will have an icon in the top green menu bar, that says “CBC LiveScan.” Click on this tab to begin filling out the LiveScan application that will generate the forms that you will bring to law enforcement, and ultimately submit to our agency.

Step 2: After completing the CBC LiveScan online application noted in step 1, you will receive an email to the email address you have on file with us. Print and sign the attached forms found in the email you receive. The forms include the Electronic Fingerprint Submission Release of Information and Applicant Information Form.

Step 3: Take both of your printed and signed Live Scan forms noted above to your Sheriff or Police Department, that you have verified offer Live Scan fingerprinting. (Note, you can only use the In-state LiveScan process in North Carolina – do not use this LiveScan process even if offered in a state outside of North Carolina. Also, do NOT let a private entity like the UPS Store send your prints "digitally"; if using a private entity instead of law enforcement, you need to follow the OUT OF STATE PROCESS and mail us the completed FD-258 cards.) These law enforcement personnel will obtain and transmit your fingerprints via Live Scan directly to the SBI (State Bureau of Investigations) and FBI (Federal Bureau of Investigations) and they must also have signed, dated, and checked the attestation on the Electronic Fingerprint Submission Release of Information form that you bring them. Important Note: If the law enforcement agency (LEA) does not see the NCBDN under their picklist on their Live Scan device they should be able to type it in manually; the NCBDN is listed as number 154. As long as the LEA taking the fingerprints includes the ORI# (aka OCA) on the card, which is NCBDN0000 for our board, the SBI/FBI should be able to process on their end. If problems finding the NCBDN persist, and the LEA needs assistance with this, please have them contact Cindy Coats at 919-582-8661.

Step 4: Scan/upload, email, fax, or mail your completed Electronic Fingerprint Submission Release of Information form, after Live Scan is complete. Additionally, if you have not already paid your Criminal Background Check fee online (bundled as $213 total with the licensure fee of $175), send your $38 CBC fee (via check or money order). The NCBDN’s mailing address, along with other contact information, is provided below.

North Carolina Board of Dietetics/Nutrition
1135 Kildaire Farm Rd., Suite 200
Cary, NC 27511
Email: info@ncbdn.org
Fax: 919-882-1776
(Do not utilize special delivery methods such as “signature required,” to mail your Electronic Submission Release of Information form or payment, as this may serve to slow down processing.)

Timing & Important Note: Results of your Background Check cannot be processed until the Electronic Fingerprint Submission Release of Information form is received by the Board office. Please plan on results taking approximately 10-12 business days from the time you have the fingerprints taken. The NCBDN office will NOT have any update on your application during this time as the process is in the hands of the SBI. Once results are received by our office, we will process them as expeditiously as possible and you will receive an email from the system when your application has been approved.


OUT-OF-STATE APPLICANTS – Instructions for Obtaining a Criminal Background Check:

Step 1: If you are not physically in NC, please contact your local law enforcement agency (police department or sheriff’s office) to determine the closest location that provides fingerprinting services; not all agencies do, so please call ahead. Fingerprints must be done on the FD-258 card; please verify that the agency will be able to provide you with two (2) FD-258 fingerprint cards. If your chosen fingerprinting location cannot provide these cards, you may request that they be mailed to you from the NCBDN office at no cost, by emailing a request to: info@ncbdn.org.

Step 2Instructions & Authority to Release Information form: Click here to open and print this formPDF doc

Take these forms to your local law enforcement or fingerprinting agency as determined in Step 1. Fill out two (2) fingerprinting FD-258 cards according to the instructions provided in the form downloaded in Step 2.  You must fill out all required fields, per the instructions. Fingerprinting must be performed by trained law enforcement personnel. Once you have completed the fingerprinting, please mail the signed Authority for Release of Information form, the two (2) completed FD-258 fingerprint cards, and the $38 criminal background check fee (if not already paid online with online application) to:

North Carolina Board of Dietetics/Nutrition
1135 Kildaire Farm Rd., Suite 200
Cary, NC 27511
(Do not utilize special delivery methods such as “signature required,” to mail your Authority to Release Information form, fingerprint cards, or payment as this may serve to slow down processing.)

Valid Forms of Payment (if mailing payment with forms and not already paid online): 

  • Certified Check or Money Order
  • Cashier’s Check
    (All questions about electronic payments should be directed to info@ncbdn.org)

 

Requirement

Per NC General Statute § 90-357.6, applicants (in-state and out-of-state) for LDN or LN licensure are required to undergo a fingerprint-based State Bureau of Investigation (SBI) and Federal Bureau of Investigation (FBI) criminal history check.

What if I know something is on my record?

If you have answered "yes" on the application indicating you have a pending charge, or prior conviction (misdemeanors and/or felonies that have not been expunged), please click here for supplemental documentation that will also be required.

What is Live Scan?

Live Scan is digital fingerprinting and transmission of the impression directly to the State Bureau of Investigation (SBI) and Federal Bureau of Investigation (FBI) for processing. If you reside in North Carolina, Live Scan can be used to obtain and transmit your digital fingerprints electronically to the State Bureau of Investigation (SBI) and Federal Bureau of Investigation (FBI). At this time, you cannot utilize LiveScan in any other states outside of NC.

Criminal Background Check Results

Please plan on results of the CBC taking approximately 10-15 business days from the time fingerprint cards are sent to SBI from our office. The NCBDN office will NOT have any update on your application during this time as the process is in the hands of the SBI. Once results are received by our office, we will process them as expeditiously as possible and you will receive an email from the system when your application has been approved. Please note, final results of your Criminal Background Check cannot be processed by this office until the signed and dated Electronic Fingerprint Submission Release of Information form (if in-state) or the Authority to Release Information form (if out-of-state) is received by the NCBDN office.

Receipts

Receipts for all payments received are available in your licensee Gateway account by clicking on your pending application. Above the “Options” area there will be a “View Receipts” button.


Please ensure you unblock or allow both of these email addresses on your safe-sender list: gateway@ncbdn.org and info@ncbdn.org. Check your Spam/Junk folder often as all Board communication will come via email.

Can I challenge the results of a Criminal History Record Check?

Yes, North Carolina allows an individual to review and challenge the results of a Criminal History Records Check. To do so, contact the agencies as listed below:

  • North Carolina State Bureau of Investigation: (919) 582-8660
  • Federal Bureau of Investigation: (304) 625-5590
  • Contact the Clerk of Court in the arresting county
  • Visit the FBI's website for more information on obtaining your own report.